- Why Does Word For Mac Take So Much Space Macbook Pro
- Why Does Word For Mac Take So Much Space Need
- Why Does Word For Mac Take So Much Space Free
Why are my converted PDF files so much larger than the original (word) file? I am creating PDF files from word/excel files. Preferences are set to 'smallest file size' yet the finished product will go from 37KB (word version) to 102KB (PDF version). Word and many other similar apps make fonts proportional, so two spaces is no longer necessary. That hasn’t stopped the battle over one space or two from raging on for decades, however.
I have to start each new section of my document on the top of the page. Then I have to remove any section breaks that create large gaps of white space. If I remove the breaks, it changes the formatting of the category heading. How do I reapply the Heading 2 style?
— Submitted by Anonymous
ANSWER: There are two ways to insert page breaks in Microsoft Word: manually insert a page break, or modify a style to start on a new page. I’ll show you how to insert a manual page break, then show you how to delete the white space without breaking your layout.
Inserting page breaks
Follow these steps to insert the page breaks:
- Open your document, then insert the cursor at the end of the line before the section you want to start on a new page.
- In the ribbon on the Insert tab, find the Page group.
- Click Page Break.
- Repeat this process for each section.
Once you are finished, you may need to do some additional clean up on your document.
Removing white space
As you can see in this sample document, there is a big chunk of white space that needs to be removed after creating the new page. This is most likely caused by improper use of carriage returns, tabs, and spaces to format the document.
You need to delete the breaks that are causing layout problems. The only way to delete the breaks without accidentally changing your formatting is to be able to see what you’re doing.
Press Ctrl + * (Ctrl + Shift + 8). This activates the Show All toggle.
Now we see why the second section is located too far down the page! There are three extra line breaks, a section break, over two lines of tabs, and a bunch of spaces that were inserted with the space bar.
This is very common so it is good to know how to fix the problem.
First, look at the two headings. Do you see the blue paragraph symbol after each one? That is where the style information for the heading is stored. If you cut and paste the text, make sure to keep the style information with it or you will lose your formatting. In other words, highlight the whole line including the hidden character before you cut or copy.
Now you can carefully delete all of the extra characters. Highlight all of them, then press Delete on you keyboard.
Press Ctrl + * to Hide All.
Your document should look like the following:
If you need to reapply Heading 2, follow these steps:
- Highlight the heading text or insert your cursor within the text.
- On the Home tab, in the Styles group, click Heading 2.
- Press Ctrl + S to save.
Now you have a nice clean document.
Comments
(These comments were from a previous commenting system. If you want to add to the discussion, use the comment box at the bottom of the page. Thanks!)
Word 2007
by: Aretha
by: Aretha
Thank you so much you are a life saver. I understand the text better now.
You’re Welcome!
by: Sue
by: Sue
Why Does Word For Mac Take So Much Space Macbook Pro
I’m glad this helped you. Good luck with your document!
White space
by: Linda
by: Linda
Ive done as you suggested – there are no formatting marks to see. Still can’t get rid of large white space under header.
Can’t Delete White Space – Hidden Table or Style?
by: Sue
by: Sue
Linda: It sounds like you might have either a hidden table or a paragraph style that is causing the trouble.
If you hover over the heading text, does a small box with a plus sign appear on the top left? If so, click it. It will highlight the hidden table.
The easiest way to work with a hidden table is to show the borders. Here’s how:
- With the table still highlighted, right-click.
- Select Borders and Shading from the menu. The Borders and Shading dialog box opens.
- On the Borders tab, select All.
- Click OK.
Once you can see the table borders, you can drag the cell border to shrink the row that is causing the white space below the heading.When you are finished, follow the same directions as above, but on the Borders tab, select None.
If a table is not the culprit, then the white space may be set in the Paragraph settings.
Here is how to fix it:
- Place the cursor in the heading.
- On the Home tab, in the Paragraph group, click the little arrow in the lower right corner to launch the Paragraph dialog box.
- On the Indents and Spacing tab, under Spacing, change the After setting.
If the After spacing is already set to zero or a low number and changing it doesn’t get rid of the white space, place the cursor in the following sentence, then repeat the instructions. Only this time, change the Before spacing.
I hope this helps! If not, I can troubleshoot the actual document for you. Use my contact form to get in touch with me.
Extra Whitespace Below Header – Fixes Continued
by: Sue
by: Sue
To continue with Linda’s problem, there is an issue that can cause excess whitespace between the page header and the first line of text in your document.This has to do with how you have set your page margins and your header margins.
For instance, if your top margin is set to 1.25″ and your header margin is set to .25″, you will have almost an inch of whitespace below your header.
First, check to see what your top page margin is set to. Then check your header margins. To do this, double-click inside the header to activate it, then follow these steps:
- On the Header & Footer Tools Design tab, find the Position Group.
- Change the Header from Top setting.
- Click Close Header and Footer.
Hopefully one of these fixes works for you!
large white space under header
by: Anonymous
by: Anonymous
I’ve had this problem. If you double-click on the white space it opens the header for editing. But it’s only on some of the pages. If you pull on the header marker in the left ruler to shrink the size of the header, the header bottom bounces down to the footer, overlapping the body text. It’s weird. I think it’s a software bug.
White space under header
by: Charlotte
by: Charlotte
I have this exact same problem – random white spaces under the header, different on different pages, same section – it’s sending me insane! No marks, nothing’s there, only it’s pushing the text right down and it looks stupid.
No idea what to do :o(
Random solution
by: Charlotte
by: Charlotte
I actually managed to get rid of mine, somewhat randomly, by deleting page breaks and carriage returns that appear at the end of the paragraph/section where the weird white space appears above. It just clicked back into where it should be – two incidents.Hope it works for someone else too, maybe?Charlotte
Style that starts on new page
by: Anonymous
by: Anonymous
One solution was to modify a style to start on a new page, but there were no instructions for that in the article.
Modify Styles to Start on a New Page
by: Sue
by: Sue
Thanks for the heads up Anon. Here is the link to that page: Modify Styles to Start on a New Page
My documents show all the line returns and spaces between words
by: Anonymous
by: Anonymous
How do I eliminate these characters when I view my document. I have no confidence that it will be submitted on-line without seeing these characters.
Toggle off Formatting Marks
by: Sue
by: Sue
Hi Anon: To turn off formatting marks, press Ctrl+* (In other words, press Ctrl+Shift+8 all at the same time).
Fix to huge space in header
by: Daniel
by: Daniel
OK, so I was having the same problem where, after inserting a page break, a huge amount of space was in the header, for no apparent reason, with no marks nor anything else. So after going crazy for a while, I figured out the solution. If you go to page layout > page setup. In the layout tab, where it says Page. Make sure it is not in anything other that top. I had it in Centered, so everytime I inserted a page break, the text would appeared centered. So change this option, and problem fixed.
Sanity Saved by “Fix to huge space in header NEW by: Daniel “
by: Eliz
by: Eliz
Daniel is a genius. This was driving me CRAZY. Page layout, Page vertical alignment fixed my issue. YEA!
Thanks, Daniel!
by: Sue
by: Sue
Daniel…thanks for your input. It is obvious you aren’t the only one who has run into a vertical alignment problem! I always appreciate it when my readers add their tips and fixes. Thanks so much!
I have lost my page breaks!
by: karen
by: karen
For some reason while I am in the middle of my dissertation, working with microsoft office 2003 at home and 2007 in uni, I have lost all page breaks and my work looks like one continuous piece of paper. What can I do?
Hiding or Showing White Space Between Pages
by: Sue
by: Sue
Hi Karen: Make sure you are in Print Layout View and not Draft view. (These options are located on the View tab.) In Print Layout View, there should be a thin gray line between pages. Hover your mouse over it until you see an icon that shows two arrows facing each other. Once you see that icon, double-click. The white space between the pages should reappear. This is a toggle, you can repeat the process to hide the white space again.
More Word Tips:
Why is my Mac so slow? Is there any effective way to fix it? Read on this iMobie guide to fix Mac/MacBook Air/Pro running slow problem.
Mac Tips & Issue Fixes
Mac Related Tips
Mac Problems & Fixes
Mac Clean Tips
Q: ” Why is my Mac running so slow? I have a MacBook Pro (2019) model. It’s old but hardly used, and is slowing down. I am wondering why my Mac is running slow and how can make it run like new?”
— A User from Yahoo Answers
Macs like all computers, Windows or Vista, can run slower over time. By performing a few simple clean up and maintenance tricks, you can have your slow Mac back running like new in no time. Here in this iMobie guide is by no means a comprehensive list of things that could be slowing down your Mac and how to fix it to speed up your Mac.
Macs like all computers, Windows or Vista, can run slower over time. By performing a few simple clean up and maintenance tricks, you can have your slow Mac back running like new in no time. Here in this iMobie guide is by no means a comprehensive list of things that could be slowing down your Mac and how to fix it to speed up your Mac.
Also Read: How to Free up Space on Mac >
Reason 1: Mac hard drive is nearly full
First of all, go to check and see if you have enough free hard drive space to work with: Click the Apple menu > Select “About This Mac” > Click on the “More Info” button > Choose the “Storage” tab to check the disk storage overview and capacity.
Like every Mac user, you might have stored many huge video files, thousands of photos and music tracks on your Mac computer. The popularity of using solid-state drives (SSDs) of Mac computers means considerably less capacity than traditional hard drives. Even an iPhoto library can quickly fill up a MacBook Air’s 64GB or 128GB SSD, and nothing slows a Mac than having too much on a hard drive.
Solutions:
Firstly, find the large media files on your Mac, delete the unused videos, apps, photos, etc. Or you can move all of them to an external hard drive, and remove them from your Mac.
Why Does Word For Mac Take So Much Space Need
Secondly, remember empty your trash cans, say the user account’s main trash can and the iPhoto/iMovie/Mail trash can.
Thirdly, remove the junk files generated from your web browser, system, or applications. A quick and effective way is using a smart Mac cleaning software, MacClean.
- It removes junk files from Safari, Chrome, Firefox and Opera all in one place, covering caches, cookies, browsing history, download history and sessions.
- It Clears user junk, system junk, development junk, and app leftover.
- It works for all Macs, including MacBook Pro/Air, iMac, Mac mini, Mac Pro, etc. Download MacClean now to free up more space.
Why Is My MacBook Running Slow and How to Fix It with MacClean
Also Read:
Reason 2: Don’t have enough RAM
A question from a Mac user: “I have a 27” iMac (Late 2012, OS X 10.9.2) with 8GB RAM. The usage of memory is always above 7GB, even though I don’t think I am running that much stuff. This leads to the occasional hanging of a program and occasional feeling of the computer being lagged.”
Yes, most Macs ship with between 4GB and 16GB of RAM. If your Mac has only 4GB or 8GB RAM, the system might be running low when launching programs or loading documents.
You can check your RAM by using the Activity Monitor application (under Utilities in the Application folder). Click on System Memory tab and have a look at the pie chart at the bottom. If the chart is largely red or orange which means you are running out of RAM.
Solution:
Step 1. Open up Terminal: ~/Applications/Utilities.
Step 2. Enter the command: Purge, and tap the enter tab.
Step 3. Give your Mac a minute or two to complete the process.
Open up Activity Monitor to see the before and after results, you’ll find the Free size increases in System Memory.
Can’t Miss: How to Free Up Memory on Your Mac >
Reason 3: Lots of unneeded login items
Login items are a bunch of services and applications that should launch every time you start up your Mac. When you turn on your Mac, you may notice the process taking longer and longer over time. One of the reasons might be that you’ve allowed two many items to creep into the system over time.
Solution:
Kill the unneeded login items.
Step 1. Open up System Preferences, and click the Users & Groups.
Step 2. Click the Login Items tab, and you’ll see a list of apps that open every time you turn on Mac.
Step 3. Select the login items you want to kill and click the “-” button to remove them.
Lots of unneeded login items
Reason 4: Having too much on Mac desktop
Every document file on your desktop requires memory to store. If you keep too many items on your desktop, this can slow down your Mac speed to some extent. Accordingly, keeping a relatively clear desktop helps to ensure your Mac good performance where it should be.
Solution:
Clean up your desktop is a really easy job. First of all, delete the files you don’t need anymore, and empty the Trash. Classified the files on your mac, and move them to some folders. Name the folder so that you can easily find the one you need.
You May Like: How to Clean Cache on Mac >
The Bottom Line
You can make your slow Mac run faster with the above 4 solutions now. If you have any questions on this guide, please let us know in the comment section. Don’t hesitate to share this post with your friends if it solves your problem. In addition, download MacClean to fix your slow Mac and have a free trial now >
Why Does Word For Mac Take So Much Space Free
Product-related questions? Contact Our Support Team to Get Quick Solution >